CATERING POLICIES

We are pleased to serve the Pitzer campus community with food that is alive with flavor and nutrition, prepared from scratch using authentic ingredients. We do this in a socially responsible manner for the well-being of our guests, communities, and the environment. Our foundation in catering and focus on culinary expertise means that we provide unparalleled food, presentation, and service for your event.

From lunch buffets to elegant evening receptions, you will find that we only offer the finest, freshest ingredients prepared with creativity and passion and presented with style and elegance.

Our seasonal menus are thoughtfully designed to highlight the freshest local ingredients available. We are proud to share with you the menus on the following pages and will gladly assist you in both selecting items and developing custom menus for your event. For assistance in planning an event or creating a customized menu please call Director of Catering Vania Hernandez at 909-607-2794 or email vania.hernandez@cafebonappetit.com.

Room Reservations

All room reservations must be made through the Facilities & Campus Services Office at Pitzer College, at 909-607-2226 2226 or reserved through EMS at https://emsweb.claremont.edu/pitzer/ . Set-up and breakdown periods may be necessary for your event. Please allow adequate time for those periods in your room reservation. Please note, table ordering, and set-up must be placed with Facilities & Campus Services Office.

Ordering

Food and beverage service may be ordered by entering your order online at https://pitzer.catertrax.com/to place your order, please provide us with the date, time, and location of your event; number of guests; and appropriate billing information or contacting Catering at 909-607-2794. We request that all catering orders be placed at least five days prior to the event date. Every effort will be made to accommodate your needs for late requests. However, such event requests may necessitate limited menu options and additional charges. All late requests will also need to be approved by the Catering Director.

If any of your guests require special dietary accommodations, please discuss this with the Director of Catering when submitting your order.

Guarantees and Cancellations

An event contract will be provided for your approval once a menu and related services have been selected for your event. This will be sent through our online system catertrax.

Please review the contract carefully to ensure all details and requirements are correct. Price quotes will be honored for 30 days. If any modification is needed on the contract, please note all necessary changes, and immediately return it to our catering office via email to vania.hernandez@cafebonappetit.com. A revised contract will be provided to you for final approval. Your event will be confirmed once we receive a signed contract with account number.

Please provide a guaranteed guest count and signed contract 5 business days prior to your event date. You will be charged for the guaranteed number of guests or the actual number of guests in attendance, whichever is greater.

If you must cancel your event, we request that you notify us at least 48 hours prior to the scheduled event date. Events cancelled with less than 48 hours’ notice are subject to a charge of 50% of the contract total.

Miscellaneous Fees and Charges

Delivery Fee

On-campus orders will receive complimentary delivery. For off-campus orders and events, a delivery fee will be charged at a $30.00 flat fee. Plus, milage @ 0.75 per mile outside of the city of Claremont. Assessed based on event needs and distance from the Pitzer Campus. Please note Redford Conservancy, CCA, and President’s Residence is considered off campus. No mileage applies.

Linen Service

Linen service is included for station and buffet tables. Standard in-house white linens are available for guest tables at $4.00 per piece. Specialty linens may be ordered and will be charged to your event. Estimates will be provided upon request.

Disposables

Our standard house disposables will be provided on a complimentary basis. However, charges will apply for any special disposables requested for your event.

China Service - $3.00 to $10.00 per person (pending China needs)

Disposable Bamboo - $1.05 6’’ plate and fork

Disposable Bamboo - $4.00 Full set- 9’’ & 6’’ plate, & cutlery kit

Black disposable plastic ware Free

Recycled disposable paper - Free

Equipment & China Rentals

Outside equipment and china rentals, if needed, will be charged to your event. Estimates will be provided upon request. Any lost or damaged rentals will be charged to your event.

Labor

If bartenders or attendants are needed at your event, labor will be charged at $36 per hour per bartender or attendant, for a minimum of five hours per bartender or attendant, plus a travel charge of $30 per bartender or attendant. After-hours labor charges may also apply and will be added to your final bill accordingly.

After-hour labor charges will be applied as follows:

Events after 9pm Monday-Friday - $36 per hour per catering attendant (Minimum 4 hours)

Events Saturday & Sunday -$38 per hour per catering attendant (Minimum 5 hours)

Flowers and Décor

Specialty flowers and/or décor are available and will be charged to your event. Estimates will be provided upon request.

Removal of Unused Product

Catering staff may not pack food to-go. If you would like to take remaining food from your event, please request clamshell to-go containers when planning your event.